PCD-CC Minutes 3/8/07

POLK COUNTY DEMOCRATS CENTRAL COMMI'TTEE MEETING

March 8, 2007 - 7:00 p.m. Refreshments 6:30

Christ's Church Clay & Whitman Streets

Monmouth, OR

www.polkdems.org

6:30 - 7:00   Social time

7:00

I. Welcome & Ca11 to Order

II. Introductions

III. Approve Agenda

            Motion carried to approve as amended.

IV. Approve Minutes

Motion carried to approve minutes (handed .out prior to call to order) from January & February meetings.

Lisanne.Pearcy suggested e-mailing minutes with agenda. There was a discussion of benefits/disadvantages e-mail and/or posting minutes to website. Alan Holland will look into the issue.

V. Financial Report - Dick Reynolds

Dick Reynolds distributed copies of the report; we have $1,735.00 on hand to cover all new expenses such as 2nd annual Squantum Wiffle & $264.48 for proposed Get Active Database.

Related Issues: Karen Green suggested we look into Click & Pledge automatic donations on Polk Dems website. Dick Reynolds will check with Cindy Kimball/Marion Co. Dems on how they handle recurring donations.

VI. Executive Committee Report - Alan Holland

DPO is offering a pilot project to host a website for CCs; the cost would be approx. $30 more than site hosted by Jason Brown and Lisanne Pearcy. Advantages are unity with the state party, consistency w/ other counties CCs, and facilitate access by member to the Get Active volunteer database. Alan to follow up exploration.

VII. Committee Reports

A. Candidate Development and Support: Meetings 1.st & 3^rd Mondays. Have identified local races and board positions- Filing deadline for local races is March 15.

Rich Riggs will run for Chemekata Board of Directors.

Salem FD position is open

Let Karen know if you are aware of any races and /or possible candidates.

• B. Communications - Wendy Brokaw: Newsletter is up and running!

Wendy offered to carpool to Monmouth; contact her if you know of people who would like to ride share.

• C. Events - Kathy Smits: Kathy is beginning _to get a list of events together
• D. Finance & Fundraising, S.W. planning - Fred Brown: More volunteers needed for Squantum Wiffle committee. Cindy Kimball will help organize silent auction for SW. No garage sale this year due to lack of sale host.: Fundraising mailing will be held off until after SW-toward end of year. Tentatively planned is a joint family event w/ Marion & Polk Dems in West Salem. Karen applied for a grant from DPO for Hispanic voter turnout and candidate development.
• E. Legislative: Rich Riggs: Polk Dems can track legislation by going to Index of Legislative Measures at http://www.leg@state.or.us/bills_laws. Other suggestions: make appointments w/ legislators; have remarks written in advance for maximum impact; be aware of other organizations' lobbying efforts. Let Rich know of legislation you are interested in.
• F. Process & Rules - Timothe Seelbach: Suzi, Lisanne, & Timothe drafted a revision of bylaws. It will be submitted to John Westall for editing. Anyone with concerns should contact Timothe.
• G. Volunteer Recruitment & Support - David Papen, Jackie Pierce: David encouraged everyone to obtain voter information for their precincts; identify "perfect voters" - those who have voted in all elections; get out to introduce yourselves.

Suzi explained that the role of the volunteer committee is to collect volunteer information and distribute to the committees who need it. She will e-mail instructions on how to log onto Get Active to update your personal information.

• H. Election Monitoring Issues-Dennis McCaffrey... postponed
• I. Civic/Community Agencies: Julene Quinn encouraged people to volunteer for local committee positions.

8:00     No Break by will of the group

VIII.         New Business:

A.   By-Laws Amendments proposal, Timothe Seelbach Handled under Reports

• B. Provisions for Child Care at PCD CC meetings, Alan: "You are who you welcome" Alan would like Polk Dems to provide free childcare during our meetings to encourage young families to get involved. We can provide in Monmouth if qualified volunteers are available. Salem Electric does not have room for separate child care; West Salem HS does. Alan to look into long term commitment by WSHS for space for meetings & childcare before we give up Salem Electric meeting site. Rich Riggs volunteered his Red Cross trained daughter to watch children. Christ's Church does have space suitable for childcare.
• C. Recommendations for Delegates on DPO Officer Elections: General consensus is to support Meredith Wood-Smith for DPO Chair based on her history of grassroots outreach and training provided to local CCs and Polk Dems in particular.
• D. Thank you Letter to DNC/DPO RE: Field Staff, Alan: Motion approved to send letter RE: Officer Training with Marion & Yamhill Counties in support of organizer like Jesse Bontecou.

IX.       Announcements/For the Good of the Order: Trudy Margules, active Marion County Dem, is in Good Samaritan Hospital facing chemotherapy & would appreciate good wishes. Contact Timothe Seelbach for information.

9:00

X.        Adjourn

Next meeting: April 12, 7pm, at Salem Electric, 633 7^th St. NW, West Salem,

Polk County Democrats Contact information:

Alan Holland: 503-371-3920 or 503-551-0580 cell

Suzanne Price: 503-838-5452