♦ UPDATED -- It's county party reorganization time! Here's some helpful information to get you prepared for our meeting on Friday, November 18th at 6:30 pm in the City Council chambers (2nd floor) of the Independence Civic Center, 555 S Main Street, Independence.
Nominations will be accepted at the meeting and voting will be done at this meeting.
Nominations will be considered for the following officer positions. Only elected Precinct Committee Persons (PCPs) can vote for Central Committee officers
Nominations shall be accepted from the floor, provided that the proposed nominees are present and accept the nomination or have submitted written statements declaring willingness to accept the nominations. Nominations may be made by any registered Democrat who is a legal resident of Polk County.
1. Chairperson: The Central Committee Chairperson shall:
(a) Lead the Democratic Party of Polk County, providing guidance to the Central Committee and the Democratic Party of Polk County, and encouraging advancement of the principles and interests of the Democratic Party of Oregon and the National Democratic Party;
(b) Preside at all meetings of the Central Committee and Executive Committee;
(c) Draft a provisional agenda for all Central Committee meetings and Executive Committee meetings;
(d) Give written authorization to the Treasurer for all checks drawn on Central Committee bank accounts;
(e) Appoint chairpersons for all standing and special committees in accordance with the requirements of the bylaws;
(f) Appoint a liaison from the Executive Committee to each standing Committee;
(g) Serve as chief liaison officer of the Central Committee with all echelons of the Democratic
Party and as a delegate to the State Central Committee;
(h) Ensure that written notice is given to the Polk County Clerk when a precinct
Committeeperson is duly appointed under the Central Committee bylaws (ORS 248.026 (2)), or when a precinct committeeperson resigns (ORS 248.024);
(i) Act as spokesperson for the Central Committee;
(j) Perform other duties as assigned by the Central Committee or its Executive Committee;
2. Vice Chairperson: The Central Committee Vice Chairperson shall:
(a) In the absence or incapacity of the Chairperson, or at the request of the Chairperson, perform all duties of the Chairperson until the Chairperson returns to duty;
(b) Serve as a delegate to the State Central Committee;
(c) Perform other duties as assigned by the Central Committee or its Executive Committee.
(d) In the event of a Second Vice-Chair being appointed, these duties will be apportioned.
3. Secretary: The Central Committee Secretary shall:
(a) Record and file as a permanent record the minutes of all Central Committee and Executive Committee meetings the Central Committee’s bylaws and the Strategic Plan, as amended, and all reports from committees;
(b) Receive and file for permanent record all financial reports from the Central Committee Budget Manager;
(c) In the absence or incapacity of the Budget Manager, perform the duties of the Budget Manager until the Budget Manager returns to duty;
(d) Notify all members of the Central Committee at least six days before Central Committee meetings in accordance with the bylaws;
(e) Maintain rosters of Committee officers, precinct committeepersons, delegates and alternates to the State Central Committee and the Fifth Congressional District Committee;
(f) Notify the State Central Committee of the names and addresses of all officers, delegates, and alternates;
(g) Notify the Polk County Clerk of all elections of officers, resignations of officers and delegates, and selections of precinct committee persons;
(h) Obtain a roster of currently registered Democrats as available from the County Clerk and make it available to Central Committee officers and precinct committeepersons;
(i) Oversee the maintenance of a current mailing list of precinct committeepersons, volunteers, interested persons, and elected Polk County Democratic officials;
(j) Perform other duties as assigned by the Central Committee or its Executive Committee.
4. Treasurer: The Central Committee Treasurer shall:
(a) Be custodian of all funds and securities, if any, for the Central Committee.
(b) Maintain fiscal records of all financial transactions by the Central Committee.
(c) File with the Oregon Secretary of State all periodic official reports required by law or administrative regulations. File any other required federal, state, and county fiscal reports as directed.
(d) Perform other duties as assigned by the Central Committee or its Executive Committee.
[Note: the accounting firm, C&E, currently serves as the Polk County Treasurer.]
5. Budget Manager: The Central Committee Budget Manager shall:
(a) Be responsible for all financial affairs of the Central Committee and serve as a member of any Special Committee on fundraising.
(b) Draft a preliminary budget as directed by the Executive Committee based on individual standing and special committee projections, and monitor cash flow of all committees in accordance with their approved budgets.
(c) Prepare and present for Central Committee approval a monthly financial report at each regular Central Committee meeting and attach a copy of said report to the minutes recorded at that meeting.
(d) Prepare and present for Central Committee approval an Annual Report within thirty days after the end of the fiscal year.
(e) Deliver to the Secretary copies of all financial reports prepared and/or submitted by the Treasurer.
(f) As soon as possible after the Organizational Meeting, file with the Secretary all requirements for reporting the fiscal activities of the Central Committee to assure compliance with all laws and regulations in case of the absence of the Treasurer.
(g) Advise all members during Central Committee meetings, Executive Committee meetings or other authorized meetings of any possible infraction of federal, state or county laws or regulations pertaining to any contemplated action where Central Committee funds are involved.
(h) Perform other duties as assigned by the Central Committee or its Executive Committee.
The Executive Committee is made up of elected officers plus the Chair from the previous term, if different from current Chair. The Executive Committee shall meet at least 10 days before every regular Central Committee meeting.
Additional duties of Central Committee officers:
Update DPO meeting calendar
Manage PCDCC bylaws
Maintain PCDCC website, Facebook page, and Twitter account
Monitor the PCDCC post box
Update DPO Secretary regarding officer and delegate contact information
Monthly DPO leadership calls
Quarterly SCC and CD-5 meetings
State Central Committee Delegates. Elected and appointed PCPs can vote for SCC delegates.
(a) Members of the State Central Committee shall include at least two delegates elected from Polk County and one additional delegate for each 15,000 registered Democrats or major fraction thereof within Polk County as of the date of the primary election as provided by law (DPO 4.1.A)
(b) Alternate delegates. When a delegate is unable to attend a meeting of the State Central Committee, an alternate delegate elected by the Central Committee may attend the meeting with full voting privileges. (DPO 4.1.B) The number of alternate delegates shall equal the number of delegates.
(c)The delegates and first alternate delegate shall consist of an equal number of men and women. Remaining alternate delegates shall be elected in rank order of replacement preference with each successive two alternate delegates consisting of one man and one woman. (DPO IV.1.C) Any legal resident of Polk County who is a registered Democrat shall be eligible to be a delegate or alternate.
Congressional District Committees. Elected and appointed PCPs can vote for CD delegates.
(a) Delegates and Alternates. Members of the Congressional District Committees shall include at least two delegates from Polk County within the Congressional District and one additional delegate for each 15,000 Democrats or major fraction thereof within Polk County and the Congressional District as of the primary Election. The number of alternate delegates shall equal the number of delegates and shall be elected in rank order of replacement preference.
(b) Election. The Central Committee shall elect delegates and alternate delegates to the Congressional District Committees at its Organizational Meeting. An effort shall be made to fill positions with an equal number of men and women. Any legal resident of Polk County who is a registered Democrat shall be eligible to be a delegate or an alternate delegate.
♦ Our primary objective this election season is getting Paul Evans reelected to House District 20. If you'd like to help out on the campaign, please contact his office at firstname.lastname@example.org or call (971) 273-0112. Paul is the most qualified person for the job, hands down. The lack of qualifications on the part of his opponent was keenly pointed out in this week's Salem Weekly editorial.
"Perhaps the prize for the most unqualified of this bunch belongs to Laura Morett, who again, like Trump and Pierce, wants to vault into a high elected office without any experience whatsoever in public life. None. Unless of course you count her stint on the TV reality show Survivor where her website says “she was known for excelling in the puzzle challenges.” Oh, and she has worked in the Capitol Lobby Message Center taking phone messages for lobbyists, and has taught fitness classes. Her campaign website says she is a “concerned community member” and exhibits “vivacious leadership.” Right."
Read the whole editorial here.
This information is current as of February 2015. Contact Shannon Cockayne with any questions or issues with this web site.